Attendance Matters – Guidance for Parents

We are committed to providing an education of the highest quality for all of our pupils and recognise this can only be achieved by promoting and supporting excellent school attendance. Only by attending school regularly and on time will children be able to take full advantage of the educational opportunities available to them and receive the support they need.

The School Day
School gates open to children and parents at 8:35am with classrooms
opening at 8:40am.
Registration is at the beginning of each morning and afternoon session.
Morning registration is at 8:45am (Reception & KS1) and 8:50am (KS2).
Late arrivals after registration times will need to be reported to the
school office and will be recorded on the register as being late (L).
However, significantly late arrivals after 9:15am (KS1) and 9:20am (KS2) will be recorded as unauthorised late (U) which counts as an absence for the morning session.
All registration and attendance records are kept electronically.

Illness
It is important that pupils attend school every day unless they are unwell. For minor coughs and colds, we would encourage parents to send their child to school. Please see NHS guidance on the link below for information about different types of illness and whether children are able to attend.

https://www.nhs.uk/live-well/is-my-child-too-ill-for-school/

Absence Procedure
If your child is absent please notify the school either in person, by telephone or via email on the first day of absence and each subsequent day of absence. Our answer machine is available 24 hours a day so you may leave a message the night before or early morning. If using the answer machine, please give your child’s name, their class and the reason for absence.

Improving Attendance and Punctuality
The school is very proactive in promoting attendance and punctuality and carefully monitors pupil absence on a regular basis.
Attendance that falls below 90% is classed as Persistent Absence and attendance below 50% is classed as Severe Absence.
Parents of children with poor attendance and/or punctuality will be contacted by the school to discuss barriers to attending and any support that may be required. Our Family Learning Mentor (Mrs Malkin) is available at the school gate in the mornings and is happy to talk to parents about any concerns. Where attendance does not improve, parents may be invited in for a meeting with the Deputy Headteacher (Miss Foster) to put an action plan in place.
The school liaises closely with the Warwickshire Attendance Service (WAS) who offer advice and guidance as well as formal intervention where necessary.

 

Leave of Absence During Term Time

The Government introduced some significant changes to attendance regulations for pupils at school from August 2024. The law states a leave of absence may only be granted by a school if an application is made in advance and if it considers there are exceptional circumstances relating to the application. Generally, a need or desire for a holiday or other absence for the purpose of leisure and recreation would not constitute an exceptional circumstance. Please check the list of school term dates to ensure any holidays are planned outside of school time. All matters of unauthorised absence relating to a Leave of Absence will be referred to the Warwickshire Attendance Service of Warwickshire County Council. Penalty notices are issued in accordance with Warwickshire County Council’s Code of Conduct for Penalty Notices. More information about leave of absence and penalty notices can be found in the school’s attendance policy.

Updated Information for Parents

The Supreme Court has clarified the law on unauthorised leave, including holidays, during term time (Platt v Isle of Wright 2017). The Supreme Court has made clear that attending school ‘regularly’ means that the children must attend school on every day that they are required to do so. As such, the parents of any child who is absent from school without authorisation for any length of time are likely to be considered as committing an offence under s444 of the Education Act 1996.

The law states a leave of absence may only be granted by a school if an application is made in advance and if it considers there are exceptional circumstances relating to the application.

Schools must judge each application individually considering the specific facts and circumstances and relevant background context behind each request.

A leave of absence is granted entirely at the school’s discretion. Generally, a need or desire for a holiday or other absence for the purpose of leisure and recreation would not constitute an exceptional circumstance.

Where a leave of absence is granted, the school will determine the number of days a pupil can be absent from school.

When making an application for Leave of Absence parents are advised to give sufficient information and time to allow the Head teacher the opportunity to consider all the exceptional circumstances and to notify parents of their decision.  The school may also request further information on the application and supporting documentation where appropriate.

It is advised that if the resident parent has not received notification or a response regarding the leave of absence application, it is the parents’ responsibility to ascertain if the leave is authorised prior to the start of the leave.

The school can only consider Leave of Absence requests which are made by the ‘resident’ parent ie the parent with whom the child normally resides.

Where applications for leave of absence are made in advance and refused, the child is expected to be in school on the dates set out in the application. If the child is absent during that period, it will be recorded as an unauthorised absence.  Where a leave of absence is requested, but additional days taken either prior to or after the request may be considered as part of the leave of absence.

Leave of Absences which are not made in advance cannot be authorised in line with legislation.  This will result in the absence being recorded as ‘unauthorised’. 

All matters of unauthorised absence relating to a Leave of Absence will be referred to the Warwickshire Attendance Service, part of Warwickshire County Council.  Penalty Notices are issued in accordance with Warwickshire County Council’s Code of Conduct for Penalty Notices and in the first instance, as an alternative to prosecution proceedings. 

Leave of Absence taken in the academic year 2024-25

The law relating to Penalty Notices changed with effect from 19 August 2024. Therefore, Penalty Notices issued for Leave of Absence taken from September 2024 will be issued in accordance with the updated legislation.

• Penalty Notices are issued to each parent of each absent child, (for example 2 children and 2 parents, means each parent will receive 2 invoices – 4 in total). 
  • First Leave f Absence offence:  The Penalty Ntice amount of £160 to be paid within 28 days, this is reduced to £80 each child if paid within 21 days.
  • Secnd Leave of Absence offence within a 3 year period (from the date of issue of the first penalty notice): The amunt of £160 paid within 28 days.  N reduced amount.

 

• Payment plans will not be offered and/or payments received outside of the 28 day period will not be accepted. Where a penalty notice expires unpaid the matter will be referred to Warwickshire County Council’s Legal Services to consider criminal prosecution.  

 

• Third Leave of Absence offence within a 3 year period (from the date of issue of the first penalty notice):  A penalty notices will be not be issued and the matter will be referred to Warwickshire County Council’s Legal Services to consider instigating criminal prosecution proceedings under S444 of Education Act 1996.

Your child’s progress academically as well as socially is our shared priority.

 

Data Protection - Notice for parents

 To comply with the School Attendance (Pupil Registration) (England) Regulations 2024 and Data Protection expectations, it is vitally important that Goodyers End Primary School keeps accurate and up to date information relating to every pupil on roll.

The information we are required to record includes:

• Pupil’s full legal name (and if appropriate, their preferred name).
•  The name, address and contact details of every person known to the school who is a parent* to the pupil with whom the pupil normally resides (this is the address that has been used to register with their GP).
•  The name, address and contact details of  any additional parent*.
• Any other emergency contact details.

In order to gather this information, every year we send out data collection forms. Parents are asked to complete the form with as much information as possible and then return to the school, signed and dated. We would ask that even where there are no amendments to the data collection sheet, parents return the form, signed and dated.

Goodyers End Primary School requests that if you change your contact number, move home or there are any other circumstances which may impact your child, the school is notified as a priority.

N.B. *The Education Act 1996 defines a ‘parent’ as a). any natural parent, whether married or not, b). any parent who, although not a natural parent, has parental responsibility as defined in the Children Act (1989) for a child or young person c). any person who, although not a natural parent, has care of a child or young person.